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Cary switches committee meeting structure

Published: Monday, Nov. 11, 2013 2:58 p.m. CDT • Updated: Monday, Nov. 11, 2013 11:56 p.m. CDT

CARY – Village trustees on Tuesday are set to begin a new committee meeting structure.

Instead of having three committees – a Police Committee, an Administration and Development Committee and a Public Works Committee – each with three trustees, the Village Board will switch to having one Committee of the Whole, consisting of all six trustees and the village president.

On Tuesday, and the second Tuesday of December, the Committee of the Whole is scheduled to meet on the night the board’s three committees met.

In January, the village plans to shift to having Committee of the Whole meetings before Village Board meetings on the first and third Tuesday of the month.

Committee of the Whole meetings are scheduled to begin at 6 p.m. and end by 7:20 p.m. Village Board meetings, beginning in January, will start at 7:30 p.m.

“We need to be disciplined with the time we allot for specific agenda items on that committee so we move it along,” Village Administrator Chris Clark said. “There will be a period of breaking into that approach.”

The move is meant to have meetings and Village Board business run more efficiently.

Village Board meetings, which currently begin at 7 p.m., sometimes go past 10 p.m.

The three standing committees were holding meetings the second Tuesday of the month. When the three trustees on the committee met, there would be other trustees and even the village president in the audience.

Trustee Rick Dudek said there is a lot of dialogue between the committee members and trustees sitting in the audience.

“While it’s not a formal committee of the whole, we’re kind of operating that way,” Dudek said. “It’s incumbent upon all of us to understand if we make a change, make it for efficiency purposes.”

Discussion and debate is meant to take place at the Committee of the Whole meeting with a vote taking place at Village Board meetings.

If anything requires longer discussion, it can be pushed to subsequent meetings, Clark said.

The Committee of the Whole meetings set for Tuesday and in December are meant to be “practice” sessions at having business run more efficiently.

“It just requires us to all be disciplined in how we conduct the business,” Clark said. “I think we could get there.”

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